The 90-Day Full Pipeline System · agents & teams
20 buyer and seller appointments in 90 days. Or we work free until you get them.
Every Zillow lead answered in 10 seconds, even at 9:47 PM. Every buyer followed up for 18 months, not two texts. Every past client reminded who sold them their house. We build it, we run it. You just show up to the appointments.
Harbor Realty · 9:47 PMreply0.0slive
01 — the leak
where the deals actually go
You don't have a lead problem. You have a leak.
You're paying Zillow, Realtor.com and Facebook to pour leads into a bucket with four holes in it. Watch the bucket. Then flip the switch.
5 min
Before a lead goes cold
The Zillow inquiry came in at 9:47 PM. You saw it at 7 AM. By then they'd booked a showing with whoever answered.
78%
Work with the first agent who responds
You paid for that lead. If it waited until morning, you paid for someone else's commission.
18 mo
Before many online leads buy
Six to eighteen months is normal. Most agents stop following up after the second text.
0
Texts your past clients got this year
They'll move again, and most won't remember your name. A closing gift isn't a follow-up plan.
Your pipeline, live
0on your calendar30 seconds of a busy Saturday
02 — the system
one lead, start to finish · click any step
Ten things happen to every lead. You do none of them.
Not software you log into. A system we run for you. Here's what the buyer or seller sees, and what your calendar sees, at each step.
Step 01
Every lead source lands in one place.
Zillow, Realtor.com, your IDX site, Facebook and Google ads, sign calls, open house sign-ins. Six places buyers and sellers show up, one place they land. Nothing sits in an inbox you check between showings.
Zillow / Realtor.com
Your IDX website
Facebook & Google ads
Sign calls & open houses
→
1inbox, answered 24/7
Step 02
Answered before the next agent calls them back.
A sign call while you're in a showing. A Zillow inquiry at 9:47 PM. Both answered in under 10 seconds. One extra closing pays for the whole year.
Missed call from your yard sign · 2:14:07
Hi, it's Harbor Realty. Saw you called about 88 Birch St. It's 3 bed, 2 bath, listed at $389k. Want the details or a showing?
2:14:16 · 9 seconds later
can i see it tomorrow?
Step 03
Qualified before you'd have called back.
Buying or selling. Timeline. Pre-approved or not. Price range and area. A home to sell first. The questions you'd ask on the first call, asked in the first minute, and all of it in your notes before you meet them.
Sure. Are you pre-approved yet, and do you have a home to sell first?
pre-approved to 450. we'd need to sell our condo
Perfect, Sarah can help with both. I'll note the condo so she can walk you through timing.
great thanks
Step 04
Showings and consults on your real calendar.
Books around what's already there. Showings go on with the address; listing appointments come with the property details you'll want before you walk in.
Saturday · Sarah Linshowing · 30 min
9:00
9:30
10:00
10:30
11:00
1:00
1:30
2:00
Showing booked · on Sarah's calendar
Saturday 11 AM at 88 Birch St. Sarah will meet you there. Reply C to confirm.Step 05
Confirmed the night before. "On my way" when you leave.
Buyers who confirm show up. The address and a confirm link the night before, a parking note the morning of, a heads-up when you're 20 minutes out. No-shows get a reschedule text the same day.
night before · confirmed9:00 AM · address + parking sent10:40 · Sarah is 20 min outno-show → reschedule text same day
Step 06 · Growth
Followed up for 18 months, not two texts.
Online leads take months to buy. Most agents stop after the second text. This doesn't stop until they buy, list, or tell it to.
Day 3
Hi Jen, two new listings in Westside under 450 this week. Want the links?
Week 3
Rates moved this week. Want Sarah to re-run your numbers?
Month 4
Still thinking about spring? Here's what sold near you last month.
Month 11
Checking in. Anything change with the condo plans?
Step 07
Asked the day they get the keys.
Closing day is the happiest your client will ever be with you. The review request goes out that evening, to Zillow and Google. Anything less than glowing comes to you first.
Sent 6:10 PM · closing dayzillow + google
Congrats on the keys, Jen! If Sarah made this easier, a quick review helps more than you'd think.
"Sarah answered at 10pm and we were in a showing Saturday."
Step 08
Your past clients will move again. Make sure they call you.
Every quarter your database gets a text that sounds like you: a home-value update, a purchase anniversary, a "thinking about moving?" Most of your next listings are already in your phone.
Home value update · sent to 1,240replies live
Mark T. · bought 2021quiet
Priya S. · bought 2019quiet
Tom R. · bought 2022no reply
Lisa K. · spherequiet
Dev A. · bought 2018quiet
Step 09 · Growth
23 sign-ins at 4 PM. Two consults by Monday.
Open house sign-ins usually sit on a clipboard until Tuesday. Every one gets a text within the hour, sorted by how soon they're moving, and the serious ones land on your calendar.
Sun 1–4 · 23 sign-ins4:05 PM · all 23 texted4:40 PM · 6 want a showingMon · 2 buyer consults booked
Step 10
One page on the 1st. No dashboard to learn.
Leads answered, appointments set, listing appointments, and which lead source each one came from. The numbers you'd actually ask about, and nothing else.
0leads answered
0appointments set
0listing appts
example month · your report uses your numbers
03 — the next 90 days
scroll to play · about a minute
Scroll through your next 90 days.
Same you, same team, same lead sources. Watch what changes when every lead gets answered and nobody gets dropped.
Act I
A normal week.
Act II
The system goes live.
Act III
Ninety days in.
TodayThe leakDay 7Day 14Day 30Day 90
as it is
skip ↓Chapter 1 · a normal week
This is your calendar, as it is.
Eighteen appointments. Twelve open slots. You worked hard.
A Zillow lead waited until morning. A buyer stopped hearing from you. Past clients forgot your number.
Chapter 2 · the leak
Every open slot has a reason.
Slow replies. No-show showings. Past clients nobody called. Buyers dropped after the second text.
You paid for most of those leads. They went somewhere else.
Week 1 · the system goes live
Every lead answered in 10 seconds.
The 9:47 PM Zillow inquiry gets a reply before they message the next agent. Sign calls get texted back mid-showing.
Watch the slow-reply slots fill first.
Week 2 · the database wakes up
Your past clients remember you.
The home-value update goes to everyone who ever bought or sold with you.
Most of your next listings were already in your phone.
Month 1 · nothing slips
Confirmations, follow-ups, reviews. Every time.
Showings confirmed the night before. Every buyer followed up for months, not two texts. Review requests on closing day.
Nobody on your team had to remember any of it.
Day 90 · a full calendar
Same you. Same team. Full calendar.
Twenty appointments booked by the system, counted and listed, or we keep working for free.
Book the 15-min demo→Your calendarThis week
MonTueWedThuFriSat
showing
slow replyshowing
consult
listing
past clientlisting
offer
no-showrebooked
showing
CMA
slow replyshowing
showing
droppedconsult
consult
past clientlisting
listing
offer
no-showrebooked
showing
slow replyshowing
CMA
droppedconsult
showing
consult
past clientlisting
listing
offer
no-showrebooked
slow replyshowing
showing
CMA
Commission slipping away · weekly
$0
✓
Appointments set by the system
0/20
guarantee met
Commission in the pipeline
$0
9:47 PM · Zillow inquiry · seen at 7:02 AM
illustration · example numbers
04 — the math, then the price
monthly · 3-month minimum · then month to month
Do the math on your business before you look at ours.
Two sliders. Slow replies alone, nothing else counted. Then decide if $497 is expensive.
Your numbers
Rough is fine. We'll pull the real ones from your CRM on the call.
Assumes 40% of leads wait more than 5 minutes for a reply, 15% of those book an appointment when they're answered in 10 seconds, and 1 in 4 appointments closes. Commission lands one to six months later. Real estate pays late.
Leads a month waiting over 5 minutes32
Appointments recovered by a 10-second reply5
Commission from those, at 1 in 4 closing$11,250
Recovered vs. Core fee
23×
$11,250 back on $497
The 18-month nurture, past-client listings and open house follow-up aren't in this number. They're on top.
Core
$497/ month
Every lead answered in seconds. Every showing confirmed. Every past client remembered.
- ✓Every lead answered in 10 seconds, 24/7: Zillow, Realtor.com, your site, Facebook, sign callsreplaces: an ISA at $3–4k a month
- ✓Every lead qualified: buying or selling, timeline, pre-approval, price range, areareplaces: the 20-minute call to find out they're two years out
- ✓Showings and consults booked straight into your calendar
- ✓Night-before confirmation with the address, "on my way" text when you head out
- ✓Missed-call text-back on your sign and office lines
- ✓Quarterly check-in to past clients and sphere: home anniversaries, home-value updatesmonth 1: the year-end home value update
- ✓Review request after every closing, Zillow and Google
- ✓Monthly report: leads answered, appointments set, by lead source
- ✓Back office automation: one workflow built and run for youreplaces: the hours you lose to transaction paperwork and chasing signatures
- ✓Live in 7 days, or your first month is free
- Internet & AI presence
- ✓Basic SEO
- Bonuses, yours to keep
- +Agent Handoff Playbookwho does what between the AI and your agents$300
- +Dead Lead Revivalin week one, every CRM lead older than 90 days gets a text$500
Growth adds 18-month follow-up, open house follow-up, team routing, website chat and three more bonuses, including a website refresh. For $500 more a month. Start with Growth →
Bought separately≈ $2,800/mo+
Outsourced ISA / lead response$1,500
CRM texting & showing confirmations$150
Past client & sphere campaigns$300
Review management$150
Local SEO$300
Transaction coordinator hours$400
What you’d pay piecing this together yourself. Typical US prices.
Plus bonuses$800 one-time
You pay$497/mo
Start with Core→
Guarantee: 20 booked appointments in 90 days or we work free until you get them.
Most teams pick this
Growth
$997/ month
Core, plus every lead followed up for 18 months, and the agent who shows up first everywhere buyers and sellers look.
- Everything in Core, plus
- ✓18-month follow-up on every lead: matching new listings, market updates, “still looking?” check-insthe 6–18 month buyers most agents give up on
- ✓Open house follow-up: every sign-in texted within the hour, sorted by timeline
- ✓Monthly home-value updates to past clientsthe listing leads nobody else is asking for
- ✓Lead routing for teams, with an agent accountability reportreplaces: a team lead watching the lead board
- ✓Referral campaign to your past clients
- ✓Back office automation: up to three workflows built and run for youtransaction checklists, deadline reminders, document chasing, CRM cleanup, closing gift orders
- Internet & AI dominance
- ✓Website chat that runs on the same AI, 24/7, books straight into your calendar
- ✓Google Business Profile posted weekly, every review replied to
- ✓Neighborhood landing pages (homes for sale, market reports, “what’s my home worth”) for your ads
- ✓Ongoing SEO: a new neighborhood or market page every month, rankings tracked
- Bonuses, yours to keep
- +Both Core bonusesAgent Handoff Playbook and Dead Lead Revival$800
- +Past Client Review BlastZillow and Google reviews asked from every past client$300
- +CRM Cleanupdeduped, tagged, dead numbers removed$400
- +Website refresh, built onceIDX search and booking built in, yours to keep$2,500
Bought separately≈ $5,300/mo+
Everything in Core$2,800
Long-term lead nurture$500
Open house follow-up$200
Lead routing & accountability software$300
Website chat$100
Google Business Profile management$200
Landing pages & ongoing SEO$600
Two more back office workflows$600
What you’d pay piecing this together yourself. Typical US prices.
Plus bonuses$4,000 one-time
You pay$997/mo
Start with Growth→
Guarantee: 20 booked appointments in 90 days or we work free until you get them.
One team per area
Partner
$2,497/ month
Growth, plus an ISA that answers live, your ads run for you, and no competing team in your area.
- Everything in Growth, plus
- ✓AI voice ISA: answers every call live, 24/7, sets the appointment while they’re on the linereplaces: a full-time ISA, $3,000+/mo
- ✓Google and Meta ads managed for you (ad spend paid by you)replaces: an ad agency retainer, $1,500+/mo
- ✓Social media presence
- ✓Call recording and a weekly agent scorecard
- ✓Monthly strategy call with your own strategist, and a direct line between callssame business day replies
- ✓Quarterly results review with you and your team
- ✓Back office automation: up to five workflows
- ✓One team per area. We don’t sign your competitor.
- Bonuses, yours to keep
- +Every Growth bonusplaybook, dead lead revival, review blast, CRM cleanup, website refresh$4,000
- +First ad campaign live in 14 daysbuilt, written and launched by us$500
Why teams pick Partner: one team runs your phones, ads, social and follow-up, with one report and one call a month. No vendors to chase. And the guarantee goes up to 30.
Bought separately≈ $11,500/mo+
Everything in Growth$5,300
Full-time ISA$2,500
Ad agency retainer$1,500
Social media manager$800
Call review & agent coaching$300
Strategy consultant$500
Two more back office workflows$600
What you’d pay piecing this together yourself. Typical US prices.
Plus bonuses$4,500 one-time
You pay$2,497/mo
Apply for Partner→
Guarantee: 30 booked appointments in 90 days or we work free until you get them.
Through
October 31
October 31
Setup fee waived $997. Start before the 31st and every fall lead gets followed up straight through the spring market. We onboard three agents or teams a month, so every build is live in 7 days.
3 spots left this month
0appointments in 90 days
or we work free
or we work free
If we miss, we don't stop. We just stop charging.
Not a refund you have to chase. Not "credits." We keep running the whole system at no charge until you've had 20 appointments booked through it. Booked means on your calendar with a name, a number and a reason: a showing, a buyer consult or a listing appointment. We count them, you see the list.
We can make this promise because the math is boring. A team getting 80 leads a month lets about 30 of them wait hours for a reply. Answer those in 10 seconds and 4 or 5 become appointments every month. One home-value text to 1,000 past clients starts 15 to 25 conversations on its own. We're not guessing.
Requires: 80+ leads a month or 1,000+ past clients and sphere contacts who've given you their number, and a calendar we can book into. That's the whole list of conditions.
05 — how it goes live
seven days, one form
Your part takes twenty minutes.
No software to learn. No agent training. Your team finds out it's working when appointments start showing up on their calendars.
Day 1
Intake
One 20-minute call. Lead sources, calendars, how you talk, what the AI should never say. Export your database.
Day 2–5
Build
Your number, your calendar, your wording. Tested against the inquiries you actually get: "is it still available," "can I see it today," "what's my house worth."
Day 6–7
Launch
You send a test inquiry and watch the reply land in 10 seconds. Then it's live.
Day 8–14
First campaign
Home-value update goes to your past clients. First listing conversations usually start that week.
Day 30
First report
Leads answered, appointments set, pipeline by source. On the 1st, every month.
Why now
Spring buyers start looking in the fall.
The buyers closing in April are sending inquiries right now, and most agents let them go cold over the holidays. Live by November 1 and every one of them gets followed up straight through spring, and your past clients get a year-end home value update before they make their plans.
06 — the questions
what every owner asks
The things you're about to ask.
Straight answers, no sales script. If yours isn't here, ask it on the demo.
I get ten AI pitches a week. Why is this different?
Most of them sell you software or more leads. We don't do either. We work the leads and the database you already have, we run it for you, and we're on the hook for 20 appointments in 90 days. If we miss, we keep working for free. None of the other pitches in your inbox say that.
I'm a solo agent. Is this for me?
If you get 30+ leads a month, or you have 500+ past clients and sphere contacts sitting in your phone, yes. The database side alone usually pays for Core. Teams with several agents get more out of Growth, because of the lead routing and the accountability report.
We already use Follow Up Boss / kvCORE / Lofty.
Keep it. New leads reach us the way they reach your CRM now, and appointments and notes go back into it. Nobody on your team learns a new app. If yours is something unusual, we'll say so on the intake call, not after you've signed.
What does the AI actually say to buyers and sellers?
It answers availability, books showings and consults, and asks the questions you'd ask: timeline, pre-approval, price range, whether they're selling first. It never gives a price opinion, never gives legal or lending advice, and it's written around Fair Housing rules: no comments on who lives where or which schools are "good." Anything that needs a licensed agent goes to you. You read every script before it goes live.
Is texting all these people legal?
We only text people who've contacted you or given you their number. Every message has an opt-out, and we never cold-text purchased lists. That's the line between a follow-up system and a TCPA problem, and we stay on the right side of it.
What’s the contract?
Three months, then month to month. Cancel with 30 days’ notice. Start before October 31 and the $997 setup fee is waived. If we’re not hitting the guarantee, you’re not paying anyway.
Why only three agents or teams a month?
Because we build every system by hand, with your areas, your lead sources and your scripts, and we get it live in 7 days. Three agents or teams a month is what our team can do properly. When a month fills, you go on the list for the next one.
What do you need from me?
One 20-minute intake call. Access to your lead sources or CRM. Your calendar. A database export for the past-client campaigns. That's it.
Who's actually building this?
Thoughtscape. We're an AI engineering firm, not a marketing agency. Offices in St. Petersburg, Vancouver and Islamabad. We've been building automation and AI systems for operations teams since 2023, and this is that work packaged for one industry.
Book a demo
Fifteen minutes. You'll see it work before we talk price.
Call our demo line like a buyer calling your sign, hang up, and watch the text arrive. Then we look at your lead volume and your database together. If the math doesn't work, we'll say so.